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Staff Excellence Awards Guidelines


Nominations must be submitted by Monday, June 17th by 4:00 PM

UC Merced Staff Assembly is pleased to announce the 2019 Staff Citation of Excellence Award Program. The purpose of the Staff Excellence Awards program is to acknowledge and celebrate outstanding achievements and meritorious service. Up to seven individuals will be honored this year and presented with the award at the annual fall Staff Convocation. Each recipient receives $500*

NOTE: career CX unit employees are the only represented employees eligible to receive the cash award at this time and a crystal award. A perpetual plaque with the names of the award recipients is prominently displayed on campus.

Please click on the links below for a quick video tutorial on how to complete the necessary forms:


The Staff Excellence Awards will be awarded to one individual nominated in each of the following six categories. Individuals may be nominated to more than one category of award, but no person may win more than one award in the same year. 

Criteria of Each Award

Outstanding Customer Service and Job Performance

  • Demonstrated and sustained outstanding performance that consistently exceeds goals and job expectations in quantity and quality, resulting in significant achievement or significant impact upon UC Merced


  • One-time innovation or creation resulting in a significant impact on process, work flow, or department and/or unit function. This may be either reflected in efficiency gains, increased work product or morale improvements in the department/unit


  • Acting as an exceptionally effective and cooperative member of a team dedicated to making positive change
  • Demonstrating superior interactions and a positive influence on managers, peers, supervisors, subordinates and the university community

Organizational/ Leadership Abilities

  • Demonstrated extraordinary leadership resulting in the accomplishment of significant goals or objectives that serve the good of UC Merced
  • Significant UC Merced community/departmental improvement or significant project management

Community Involvement and Public Service

  • Honor a UC Merced staff member who exemplifies community service in a capacity outside of their usual work assignment 
  • Personal investment and contributions made in local communities, as well as providing inspiration as a role model to encourage others to also engage in community service
  • Excellence and extraordinary commitment in community service activities


  • Demonstrates positive attitude
  • Manages with respect, transparency, honesty, and accountability
  • Manages and mediates with warmth and competence – effectively listens, questions, facilitates, and directs
  • Motivates with positive feedback and recognition
  • Promotes cross-level and cross-functional collaboration
  • Encourages innovative risk-taking by employees
  • Effective decision maker
  • Manages/leads by personal positive example
  • Demonstrates supportive employee career development

Staff Excellence Award for Diversity, Equity and Inclusion

  • Recognizes staff for the work they do that contributes to fostering, creating, and sustaining a healthy campus climate at UC Merced
  • Nominees engage in work that promotes cultural competency, reflects equitable practices, affirms the Principles of Community and are inclusive in scope and depth.


Nominations must be submitted by Monday, June 17th by 4:00 PM

  • Nominees must be Professional and Support Staff (PSS) members, or Managers and Senior Professional Manager (MSP) members who are not in a Career Tracks “Manager” classification.  Nominees may be non-represented or represented (NOTE: career CX unit employees are the only represented employees eligible to receive the cash award at this time).
  • Members of the Managers and Senior Professional (MSP) group who are in a Career Tracks Manager classification, Senior Management Group (SMG) programs, academics, and student employees are not eligible to be nominated for the following award categories: Outstanding Customer Service and Job Performance, Creativity, Teamwork, Organizational/Leadership Abilities, and Community Involvement and Public Service. However, they are strongly encouraged to nominate PSS OR Non-Manager MSP employees.
  • Eligible nominations for the Manager award must have a current Manager payroll title (Career Tracks Manager classification), and must have been in the manager classification a minimum of one year.  SMG managers are not eligible for nomination.
  • All eligible Nominees must have a minimum of one year of UC Merced employment by the nomination deadline date of Monday, June 17th.
  • All Nominations must include the Statement of Nomination and a Statement of Endorsement. Nominations without both statements submitted after Monday, June 17th by 4:00 PM, will not be considered for eligibility.
  • Nominees are not eligible for the same award if they received an award in that category within a three-year period. For example, if someone won an award in 2015 for Teamwork, they would not be eligible again until 2019 for a Teamwork award, but would be eligible for any of the other categories.

Submission Requirements

Nominations must be submitted by Monday, June 17th by 4:00 PM

  • A principal nominator and one endorser are required for each nomination submitted for eligibility consideration.
  • Each nomination submission must include an award category selection that the candidate is being nominated for.
  • An individual may serve as a principal nominator for three (3) nominations
  • An individual may serve as a principal endorser for three (3) nominations
  • Nominations of family members or relatives will not be allowed.
  • Submitted materials will not be returned.
  • The Part 1: Statement of Nomination narrative from the principal nominator must not exceed 500 words.
  • The Part 2: Statement of Endorsement narrative must not exceed 100 words.
  • Supplemental materials will not be considered.


  • Forms can be completed and submitted online only via the Staff Excellence Awards - Nomination 2019 form - Coming Soon.  If you have any questions about or need assistance with the online form, contact Co-Chair of Communications, Armando Contreras and Mort Peyvandi at
  • Nominations must be submitted by Monday, June 17th by 4:00 PM

Review Committee (Judges)

  • The Review Committee consists of 5 to 7 members, including a previous award recipient, one to two faculty members, an academic staff member, an administrative staff member, and a member of the Executive Board of Staff Assembly (typically the Past-President).
  • The Review Committee is proposed by the Staff Excellence Awards Committee and confirmed by the Staff Assembly Executive Board.
  • The Review Committee will evaluate all eligible nominations submitted and determine the award recipient in each of the Six categories.
  • Review Committee members are barred from submitting nominations or endorsing a nominee and cannot vote for a family member or relative.

*Subject to tax withholding

Staff Excellence Awards - Nomination 2019

Nominations must be submitted by Monday, June 17th by 4:00 PM

Staff Excellence Awards - Endorsement 2019

Endorsements must be submitted by Monday, June 17th by 4:00 PM